Office Manager/Executive Assistant
Working under the supervision of the Executive Director and the Deputy Director, the Office Manager/Executive Assistant is responsible for handling all office operations for this small court organization.
The Office Manager is a personal assistant to the Executive Director, interfaces with Commissioners and constituencies regarding the work of the Commission, and must demonstrate the professionalism the Commission promotes in all interactions and communications with lawyers, judges, professional associations, and others.
Proficiency in Microsoft Word, PowerPoint, SharePoint, Excel, Outlook, and familiarity with mail merges is essential. Knowledge of and experience in bookkeeping is preferred, but not required.
Specific responsibilities include:
- Maintain office calendar to coordinate workflow and meetings.
- Update mail/phone directories, shared contacts, and shared calendar.
- Compose and manage correspondence, reports, and project files for staff.
- Answer calls and emails and direct them to relevant staff.
- Manage office equipment, supplies, and vendor contracts.
- Coordinate human resource administration including office manual and paperwork for staff.
- Assist in creating and implementing efficient office procedures and policies.
- Oversee related functions with building management.
- Perform general duties including copying, emailing, faxing, and mailing.
- Assist staff with Continuing Legal Education (CLE) questions and approvals.
Executive Staff Assistance
- Schedule meetings and manage calendars for Executive Director and Deputy Director.
- Manage credit card purchases/receipts and create expense reports monthly.
- Prepare agendas and attend Commission, committee, and other meetings as requested.
- Compile, transcribe, and distribute minutes of meetings; maintain Commission meeting records.
- Support accountant’s work.
- Assist staff in preparing materials and PowerPoint presentations for speaking and teaching events.
The salary will be commensurate with experience and includes a generous benefits package.
We are an equal opportunity employer, committed to diversity, equity, inclusion, and accessibility in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the Commission will not discriminate in its employment practices due to a qualified candidate’s race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. People from diverse backgrounds are encouraged to apply.
Please email a cover letter and resume to the Commission’s Deputy Director, Stephanie Villinski (firstname.lastname@example.org). A review of applications will begin immediately. Applications will be accepted until the job is filled.